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About Special Events Parking

Parking is the first impression for an event. Make sure your event starts off on the right foot by arranging parking and or shuttles BEFORE the event.

Events can hit a speed bump when organizers ASSUME their guests can park where they want, especially at night and on weekends. The problem with this assumption is events happen all year long and another person’s event may have already requested that area or a concert is happening and they are charging $10.

Planning saves the pain of frustrated attendees.

How the PTS Special Events office assists in event planning:

  • Discuss the event with you
  • Develop a parking and/or transit plan that is suitable for the event while minimizing the impact on the daily operation of the University
  • Work with your budget
  • Coordinate special arrangements for signage, cones, reserved spaces, etc. (fees apply for these services)
  • Facilitate the purchase of conference rate parking permits or parking charged to departments, programs or colleges
  • Maintain a Master Calendar of Events with parking requests and approvals
  • Assist in communications and create an Event Map – specifically for larger events

To make a request, please begin by completing the special event parking reservation form (at least 7 business days in advance)
Special Event Parking Guidelines (please be aware of these)

  • You will receive a reservation confirmation after your request is received. Our Special Events Team may follow up with any questions, concerns, or to request more detailed information.

(what other events might coincide or conflict with your event)

Calendar of University of Tennessee Events (many of these events do not request or need parking)

Available Special Event Parking Services (Fee applies to these services)

Please indicate in your reservation if you would like to include any of these services during your event.

  • Parking Permits – Discounted Conference Rate or Departmental Charged
  • Reserved Parking – Requires Parking Attendants, Sandwich Board Signs, and Traffic Cones
  • Traffic Control Equipment
    • The following options are available to help direct and manage parking for your guests. Please specify the location(s) where the equipment is needed and when they should be set up and removed.
      • Traffic Cones
      • Sandwich Board Signs
      • Electronic Mobile Signs (limited quantity and limited area they can be placed)

Available Special Event Shuttle/Charter Bus Services (Fee applies to these services)

In VERY LIMITED situations, a campus street may need to be closed. Here is the link to the Street Closure Request Form (these are approved by Administration – not the Parking office).


URGENT REQUESTS:  If requests are made within 2 working days of the event, a LATE FEE will be applied.

Cancellations:  Please contact Kathy Stallings, our Special Events Manager at at least 48 hours in advance to cancel your event reservation—if not received by this time, you will be responsible for 50% of the event fee.  If event is cancelled on site, you will be responsible for 100% of the event fee.